Why humans, not AI, make OOTB’s IC Vetting perfect for production.
There are plenty of systems that promise independent contractor classification with “one-click” and “AI-powered” solutions. But while AI can be an incredible asset for many aspects of creative production, some decisions need a human touch.
OOTB’s IC Vetting service provides a human-led, audit-ready review of each worker's classification status so creative teams can engage freelancers with confidence. We combine powerful software with an amazing team of actual human beings who personally oversee every vetting assignment. They know the full context of every project, understand the finances, and communicate directly with producers and workers (always with kindness and clarity!).
Our team's human decision-making and judgment are what allow OOTB to provide the speed, nuance, and adaptability that creative work demands.
We Customize Compliance Guardrails
We don’t rely on a one-size-fits-all compliance scorecard or static workflows. Instead, we work with your legal and sourcing teams to understand which classification risks matter the most to your company. Then we tailor our vetting process to reflect your company’s unique risk profile.
We Verify Insurance (and help workers make fixes)
Workers often say they “have insurance,” but what does that actually mean?
Our team reviews every certificate of insurance to confirm:
The policy is active
The coverage meets your company’s specific job-role requirements
The policy is listed under the correct legal entity name
The policy limits and endorsements meet your company’s standards
If the insurance doesn’t meet requirements, we don’t let automation stop the process. Our team explains what’s needed and guides the worker through the necessary fixes.
We Get Contracts Over the Finish Line
Contracts protect your business and your IP, but only if they are properly signed and filed. Our team never lets a contract fall through the cracks. We follow up directly with freelancers and work with your internal team to get every agreement signed, reviewed, and filed.
We Know When (and How) to Step In
When your project starts in 24 hours and three new workers just got confirmed, our team doesn’t panic. We know when to escalate to your legal department, how to fast-track reviews, and exactly who to involve to keep things moving.
Communication is essential, and we use the channels that work best for your workflow. Whether it’s Slack, email, or a quick call, we’re always ready to guide workers, producers, and production partners through the process and provide hands-on support when something goes off-script.
OOTB helps you hire faster and reduce risk. We build an audit-ready Worker Defense File for every freelancer you engage, vet them properly, and get them paid on time. Our team keeps productions moving and your business protected with a human-first approach that’s built for the realities of creative work.
Check Out the OOTB Resource Library:
Learn about worker classification in California
Learn about the California Freelance Worker Protection Act